The provisions set out in this document prescribe our policies regarding the use, processing and dissemination of personal or consumer information submitted by you to us, whether or not through or in connection with the Website or by way of email or oral communication.
1.1 AVANSER Malaysia Sdn Bhd (Company ID 909262T) and/or its associates, related parties, successors and assigns (collectively referred to as “Provider”, “us”, “we” or “our”) has created this Protection of Consumer Information Policy in order to demonstrate our firm commitment to your privacy. The following discloses our information gathering and dissemination practices in respect of personal information.
1.2 This Protection of Consumer Information Policy is supplementary to the Website General Terms and Conditions (“T&C”), and is incorporated into the general T&C by this reference. Unless otherwise defined herein, all capitalised terms are defined in the T&C.
1.3 By providing us with your personal information in any way, you agree to be bound by this Protection of Consumer Information Policy.
1.4 If you are accessing or using the Website, please be aware that the Website may contain links to websites of third parties. By clicking on such links, you may be transferred to the website of the third party. We are not responsible in any way for the privacy practices of such third parties and you are advised to view and read the privacy statements issued by the third parties to ensure that you understand and agree to the same.
2.1 Your privacy and security is of utmost importance to us. We will always follow the principles of the General Consumer Code for providers of communication and multimedia services under the Communications and Multimedia Act 1998, as amended or updated from time to time and ask you how you would like us to communicate with you.
2.2 Registered User: In order to become a Registered User of the Website, you may be required to provide certain information, including any information which may be used to personally identify you (“Personal Information”), in the applicable contact form as part of your Registration Data. Personal Information includes your name, address, phone number(s) and email address and any other information which may, or may lead to, the disclosure of your identity as an individual.
2.3 Other Communications: You may also be required to provide Personal Information to us when you communicate with us in any other way, including when you:
(a) request for further information on our services;
(b) request for any advice or assistance in relation to the Website Content, including any resource tools thereof; or
(c) report a problem or contact us by way of email, telephone call, fax message, letter or through any other means of communication.
2.4 Except for the circumstances outlined in Clauses 2.2 and 2.3, we do not collect Personal Information from you when you access the Website as a Visitor.
3.1 Any Personal Information submitted to us, together with any other information, material or content you have provided (collectively, "Data") shall be used primarily for administrative purposes and for the purposes to which they were submitted or required.
3.2 We may also decide to use the Data for the following additional purposes:
(a) to understand what your needs and requirements are;
(b) to provide personalised content and match the most relevant services for you;
(c) to improve on our marketing and customer service efforts;
(d) in other advertising, statistical compilation or marketing-related purposes; and
(e) to profile your information preferences, for example, understanding how you use the Website, reviewing the nature of your communication and/or reviewing your search contents, any service pages or Website Content you access.
3.3 Unless you inform us otherwise in accordance with Clause 5.3, we may also use your Data to communicate with you (“Communications”):
(a) by sending you notices regarding updates, changes or additions to our services or Website Content or regarding any promotions which may be of interest to you;
(b) by inviting you to participate in our surveys;
(c) by requesting for your views on the Website and/or our customer support; or
(d) by responding to your requests.
4.1 Be assured that we will never sell your Data to any third parties for commercial gain.
4.2 However, we may disclose your Data:
(a) to our consultants, advisors, service providers and agents ("Authorised Representatives"):
(i) to assist us to achieve the purposes described in Clauses 3.1 and 3.2; and
(ii) to assist us in our Communications to you (unless you have informed us that you do not wish to receive any of our Communications in accordance with Clause 5.3); and
(iii) for the purposes of recovering any amount due to the Provider; and
(b) to our business partners who may communicate with you ("Business Partner Communications"):
(i) by sending you notices regarding any promotions or products or services offered by them which may be of interest to you;
(ii) by inviting you to participate in their surveys;
(iii) for other advertising, statistical compilation or marketing-related purposes; or
(iv) by responding to your requests,
4.3 We may also be required to disclose your Data in the following circumstances:
(a) to comply with a legal process;
(b) to enforce the general T&C, this Protection of Consumer Information Policy or any other agreements executed with you or any related entity;
(c) to protect the rights, property or personal safety of other Users and/or the public, or to protect the business operations of the Website;
(d) to facilitate payment of amounts due to the Provider or for purposes of debt collection;
(e) to maintain financial records, assessing or verifying your application for credit; and
(f) to facilitate the prevention of fraud or money laundering.
4.4 Accordingly, your Data will be disclosed where we are obliged or permitted by law to do so. If you post or send offensive or objectionable content to us or otherwise engage in any disruptive behaviour in respect of the Website, we can use whatever Data that is available to us about you to stop such behaviour. This may involve informing relevant third parties such as your employer and law enforcement agencies about the content and your behaviour.
5.1 By submitting or providing your Data to us, you expressly acknowledge, consent and agree to:
(a) our lawful use or processing, or the disclosure to, or use or processing by, Authorised Representatives, of your Data, including any Personal Information contained in your Data, for the purposes described in Clauses 3.1 and 3.2;
(b) subject to Clause 5.3, the lawful use or processing of your Data, including any Personal Information contained in your Data, for the purpose of sending you any Communications;
(c) subject to Clause 5.3, the lawful use or processing by our Business Partners of your Data, including any Personal Information contained in your Data, for the purpose of sending you Business Partner Communications; and
(d) the lawful disclosure of your Data pursuant to Clause 4.3.
5.2 We follow strict security procedures to ensure that your Data is protected and that it is not damaged, destroyed or accessed without authorisation. All Data is kept in a secure place with restricted physical or electronic access, and with confidentially preserved. Only the senior management team of the Provider is permitted access to the Data. Notwithstanding the aforesaid, you expressly acknowledge and agree:
(a) that the transmission of information via the internet is not completely secure. We will do our best to protect your Data but we are unable to guarantee the security of your Data submitted or provided through or in connection with our Website, and accordingly, any submission or provision of Data is made at your own risk; and
(b) that the transfer and processing of your Data may be undertaken in countries outside of Australia, which may not provide the same level of data protection as Australia. If we do make such a transfer or if your Data is to be processed outside Australia, we will put a contract in place to ensure your Data is protected or where applicable, is covered by the US/EU 'Safe Harbor Program'.
5.3 You may inform us by way of email sent to email@example.com if you wish to exercise your right to opt out of receiving any Communications from us or Business Partner Communications from our business partners. If you do opt out, this may preclude you from receiving any of our special offers or promotion, whether offered by us or by any business partners in future.
6.1 The Provider will retain your Data only as long as is reasonably required.
6.2 Notwithstanding Clause 6.1, upon termination of your access to the Website in accordance with the general T&C, we may still be required to retain your Data in order to comply with legal obligations, prevent fraud, collect fees owed (if any), resolve disputes and troubleshoot problems etc, but always done within a legal framework and only for as long as reasonably required.
6.3 When you request for your Data to be removed in accordance with Clause 5.3, you will be added to a suppression list to ensure your request is complied with. All Data is used and processed in line with the requirements of the General Consumer Code.
7.1 You have a right to ask for a copy of your Personal Information and are obliged to correct any inaccuracies in your Personal Information. If you are unable to use our Website to correct such inaccuracies, you may ask us to do so on your behalf (where possible).
7.2 Unless the Personal Information relates to an individual which you are legally responsible for (such as a minor), you may not give us Personal Information about any other person. If you do so, you confirm that they have appointed you to act for them, to consent to the processing of their Personal Information, including sensitive personal data, to the transfer of their Personal Information abroad and to receive on their behalf any Communications from us or any Business Partner Communications from our business partners.
8.1 If you visit our Website, as with the majority of websites on the internet, our computer server may automatically send you a cookie. A cookie is a small 'log-file' that can be placed on your computer's hard disk for record-keeping purposes and we may use them to do a number of things:
(a) cookies help us to recognise you when you next visit our Website and note the advertisements displayed to you. This allows us to tailor the promotions we
provide to your preferences. We may use the services of third party servers for this purpose;
(b) cookies may be used to compile anonymous statistics related to the take up or use of services, or to patterns of browsing. A third party may collect such data on our behalf to measure the performance of the Website. Information collected is aggregated for reporting purposes, and no personally identifiable information is collected by this service. The use of this service assists us in measuring and improving the structure and ease of use of the Website;
(c) we may also track IP addresses. An IP Address is a number that can identify an Internet Service Provider, country location etc. It cannot provide personal information of a User although to a certain extent, with appropriate software, the User of the IP Address may be de-anonymised. Notwithstanding the aforesaid, we will not use the IP Address to build a profile on Users and will only use such information for demographic and statistical purposes.
8.2 It is also possible that others may download cookies to your computer when you access, visit or use the Website. We cannot control nor do we have access to any cookies placed on your computer by such other persons.
8.3 Cookies cannot be used by themselves to identify you. You are not obliged to accept cookies and may modify your browser so that it will not accept cookies. If you do disable cookies, many of the Services may not be available to you.
9.1 This Protection of Consumer Information Policy may be modified from time to time as a result of any changes in the law, best practice and/or in the Website without notice to you. The most current version of this Protection of Consumer Information Policy as posted on this page shall supersede all previous versions.
9.2 It is your responsibility to check regularly to determine whether a new version of this Protection of Consumer Information Policy has been uploaded
10.1 If you have any questions or complaints about this Protection of Consumer Information Policy, the privacy practices of the Provider, or your dealings with the Provider in respect of Personal Information, you can email the Data Officer at firstname.lastname@example.org .
10.2 The following relates to our complaints procedure for resolution of privacy complaints made to the Provider:
(a) Application: this procedure applies only to privacy complaints and not to requests for correction of, or access to, your Data, including Personal Information;
(b) Making a Complaint: privacy complaints should be made to the Data Officer within 14 days of the alleged breach occurring;
(c) Role of Data Officer: the Data Officer will:
(i) be the contact point for general advice and procedure on the complaints procedure outlined herein;
(ii) receive and acknowledge the complaint (whether oral or written);
(iii) record the complaint in the Provider’s complaints register;
(iv) investigate the complaint in consultation with the relevant manager or staff against whom a complaint has been made (if any);
(v) seek further information, including documentation, the complainant wishes to add during the investigation process;
(vi) identify outcome sought by the complainant, such as, an apology;
(vii) document the investigation process, including names of all staff consulted and interview notes; and
(viii) seek any technical or legal advice from the Provider’s legal advisors or from the Consumer Forum, where appropriate;
(d) Completion of Investigation: upon completion of the investigation, the Data Officer will:
(i) make a determination whether to allow the complaint in whole or in part or decline to allow the complaint;
(ii) provide a resolution for the complaint;
(iii) advise the complainant of the outcome in writing, including reasons for decision and the complainant’s right of appeal or referral to the Consumer Forum if the complainant remains dissatisfied with the outcome;
(e) Response Times: the Provider will use its best efforts to ensure that the following response times are complied with in respect to any privacy complaints made herein:
(i) acknowledgment of receipt of complaint:
a. oral complaints: deemed acknowledged at time complaint is made to the Data Officer;
b. written complaints: deemed acknowledged within 3 business days of the time the complaint is received by the Provider;
(ii) investigation process: the investigation process for all complaints should be made within 15 to 30 business days as may be indicated by the Data Officer. If investigation cannot be completed by the Data Officer within 45 business days, the Data Officer shall inform the complainant accordingly and the complainant’s right to refer the complaint to the Consumer Forum.
(f) Retention of Records: all records and documentation collected or prepared by the Provider in respect of the complaint shall be retained by the Provider for a period of 1 year following the resolution of the complaint or referral to the Consumer Forum as applicable.
Version 3.0, October 21st 2016